Solutions · Real Estate

The agent who answers in the first five minutes gets the viewing

No portal in the middle, no shared listing page. A buyer taps your ad, lands straight in WhatsApp, and an instant greeting starts qualifying budget, area and timeline before your competitors have even seen the enquiry.

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Instant WhatsApp response on every ad lead AI qualification with human escalation Viewings attributed to the campaign

New Lead · Marina Heightsresponding

First response

workflow, not luck

Leads today

19 qualified

Hi, I saw the Marina Heights ad. Is the 3-bed still available?

AI AGENT · AUTONOMOUSIt is. Three 3-bed units left from $395k. What budget are you working with, and when are you hoping to move?

Max $450k, ideally this year.

Qualified in 48 seconds · 3-bed · max $450k · assigned

Instant Response

From ad tap to conversation
in seconds, every time

The workflow builder answers before you can. A lead clicks the ad and lands on your page, where FlowTracker stores the cookie and click identifiers plus the UTM detail from Meta, Google or TikTok. The tracked link opens WhatsApp, and the greeting plus first qualifying question fire automatically, day or night.

Workflow · Ad lead → WhatsApprunning

Lead clicks ad · tracked link✓ 0s

WhatsApp opens · pre-filled message✓ 2s

Greeting + first question sent✓ 8s

Agent notified · qualified lead✓ 51s

Every step logged against the campaign that paid for it

The five-minute window, automated

Build the response once in the visual workflow builder and it runs on every lead: instant greeting, qualification, routing to the right agent. Weekend enquiries stop dying in an inbox nobody checks until Monday.

Offline Sources · per developmentlive

QR · site hoarding · Marina Heights84 scans22 CHATS

Number pool · print ad · Harbour Gate57 calls14 QUAL

Number pool · billboard · Bayview Terraces31 calls9 QUAL

ft.link/ig-marina · Instagram story213 clicks61 CHATS

Billboards and print, finally measurable

Number pools give each development its own phone line for print, billboards and hoardings, while QR codes route walk-by interest into the same tracked funnel. Offline spend stops being a leap of faith.

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Lead chat · WhatsAppAI agent active

Looking for something near the marina, 3 bedrooms if possible.

AI AGENT · AUTONOMOUSGreat choice. What budget should I search within, and is this to live in or an investment?

Around $450k, to live in. Hoping to move before December.

AI AGENT · ESCALATED TO AGENTYou are a strong fit for Marina Heights. Connecting you with Layla from our team to book a viewing this week.

Serious buyer detected · escalated · PII masked in logs

AI Qualification

Budget, area, bedrooms, timeline: asked before you wake up

AI agents run the first conversation the way your best closer would: budget range, preferred area, bedrooms, purchase timeline. By the time a human picks up the chat, the tyre-kickers are filtered and the serious buyers are labelled.

Choose the mode per agent: autonomous for first-touch qualification, copilot suggestions for your negotiators, or approval mode where a human signs off every reply. Escalation rules push hot buyers to an agent instantly, and PII masking keeps personal details where they belong.

Autonomous, copilot or approval mode per agent Escalation rules for serious buyers PII masking on by default

Questions? See the FAQ

Pipelines & Team Inbox

A pipeline per development, one inbox for the whole team

Marina Heights and Harbour Gate are different products with different buyers, so each project gets its own CRM pipeline. Stages advance on real moments, viewing booked, offer made, reserved, and stage automations handle the reminders and follow-ups in between.

Meanwhile the team inbox pulls WhatsApp, Instagram, Messenger, Telegram and Live Chat into one screen, with assignment, internal notes and the lead's full journey, source ad included, beside every conversation. No more leads trapped in one agent's personal phone.

Explore CRM & Workflows

Pipeline · Marina Heightsauto-updating

New lead · qualifying148

Qualified · viewing booked41

Offer made12

Reserved7

Stage automation: viewing booked → reminder 2h before

Broadcast · Open house · Bayview Terracessending

Delivered · WhatsApp1,872 / 1,940

Viewing slots booked58

Reservations attributed6 · from this campaign

Consent checked per channel before every send

Broadcasts & Attribution

New listing drops that report in viewings, not opens

Announce a launch, invite your qualified list to an open house, or nudge everyone who viewed but never offered, over WhatsApp or Telegram. Per-channel consent is checked on every contact before a single message leaves.

Then attribution closes the loop. Each matched viewing and reservation goes two places at once: back to Meta, TikTok or Google through CAPI, and into your own database inside FlowTracker. Once a buyer moves into WhatsApp the ad platforms cannot tell you which adset actually produced the reservation, and because you hold the UTM level record yourself you do not have to take their word for it.

WhatsApp and Telegram broadcasts Per-channel consent on every contact Viewings and reservations fed back via CAPI

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How It Works

From ad to reservation,
without a portal in between

AI qualifiedbudget $450k · 3-bed · this year

Viewing bookedTuesday 14:00 · Marina Heights

The ad points at a tracked link

Each campaign and development gets its own link, QR code or pooled number, so the source travels with the lead from the first tap.

WhatsApp opens instantly

The lead lands in a conversation, not a form. The workflow fires the greeting and first qualifying question within seconds.

AI qualifies and escalates

Budget, area, bedrooms and timeline are captured, and serious buyers are handed to a human agent with the full context attached.

Viewings close the loop

Viewing booked, offer made, reserved: each stage fires conversion events and CAPI, so the campaign gets credit for real outcomes.

FAQ

Speed to lead, answered

Do I need a property portal for this to work?

No. FlowTracker points your ads at tracked links that open WhatsApp directly, so the buyer lands in a conversation with you instead of a listing page you share with every competitor. It runs alongside whatever else you publish, and QR codes plus number pools cover print, billboards and site hoardings for each development.

What does the AI agent actually ask a new lead?

Whatever you configure, typically budget, preferred area, bedrooms and purchase timeline. Each agent runs in the mode you choose: fully autonomous, copilot suggestions for your team, or approval mode where a human confirms every reply. Escalation rules hand serious buyers to a human agent immediately, and PII masking keeps personal details out of places they should not be.

Can my whole team work leads from one place?

Yes. The team inbox brings WhatsApp, Instagram, Messenger, Telegram and Live Chat conversations together, with assignment, notes and the lead's full journey beside every chat. Each project or development gets its own CRM pipeline, and stage automations fire on real moments like viewing booked, offer made and reserved.

How do listing broadcasts stay compliant?

Consent is stored per channel on every contact record, so a lead who opted into WhatsApp but not Telegram only hears from you on WhatsApp. Broadcasts check consent before sending, which keeps your open-house invites and listing drops GDPR compliant by default.

How much effort is setup, really?

No code and no developer needed. WhatsApp and your ad accounts connect with OAuth, your first tracked link is live within five minutes, and the instant-response workflow starts from a template. Number pools and QR codes are generated in the dashboard.

What does FlowTracker cost?

Pricing is public and plan-based, scaling with contacts and events rather than seats. See current plans for details.

Will it work with my existing stack?

FlowTracker connects to Meta, TikTok and Google ad accounts, WhatsApp, Instagram, Messenger, Telegram and Live Chat, and can push data to other tools through webhooks and the API. The integrations page lists everything currently supported.

What happens when I start the trial?

You create your workspace immediately. You connect WhatsApp and your ad accounts in about five minutes, put a tracked link behind a campaign, and the first attributed leads usually arrive the same day. No credit card required.